Medical Transcription Newsletter



In this week's issue we have:

1. This week's ramblings
2. Transcription Talk
3. Recommended Courses
4. Line Count and Invoice Program
5. Transcription Practice Tapes
6. Article of the Week
7. The Transcription Chat Forum
8. Other home businesses and recommended sites
9. Joke of the Week



Well, I'm sorry it's been ages since you got a newsletter.  The changeover between services was a bit prolonged, and then setting everything up, and then the Holidays were upon us, and before I knew it 2006 was here!

I hope you all enjoyed the Holidays!  I ate too much and now I am trying to lose a few pounds.  I even joined the gym for a trial month period.  I know, go ahead and laugh... a lot of you know I'm allergic to exercise.  Anyway, I did the circuit, tried out all the machines and way too early on I commended myself for a job well done!  The following morning I was expecting to be sore.  I look like I'm in shape, but I'm not fit, and that's the difference.  Anyway, I wasn't sore at all really, except that I woke up and couldn't turn my head to the right without a lot of pain.  One of those stupid machines had pulled a muscle in my neck of all places!  It still hurts a bit.  I will venture back to the gym next week, but I'm going to avoid that machine like the plague.  Who knew my neck was the least fit part of my body?  I was expecting everything else to ache!  lol.

Well, it's pretty cool in Florida this last couple of days, although the sun is out.  I can't stand the cold.  After years of growing up in England through rain,  sleet, snow, and short summers, the humid Florida heat is a welcome change.  I've been in the States 13 years this month.  How time flies!?

The transcription business is as busy as ever.  Here in Florida we are meant to have "a busy season" due to the people from up north coming down here during our winter and going back during their summer, so you would think transcription would be much slower here in the summer, but it's not.  It's been busy all the way through for years now.

I've noticed the chat forum is getting quite busy.  A lot of you have joined over the last couple of years and are making friends on there.  It's great to see you all networking together.  If you haven't already signed up, here is the link:



On the chat forum, don't forget to check out the section about Work Opportunities. 

Stacy McDermott posted that they are looking for full time and part-time help.

Also, posted by Susan Ebbs looking for onsite workers in Ottawa, Canada:

Sue's Prompt Processing 

Another place to look for work and post your resume is:

If you are looking to start your own business, on the Medical Transcription Chat section of the forum there is an article I wrote about "How to Market Your Business".  I wrote it sometime ago, but a lot of people haven't seen it and write to ask me how to do this. It might give you some ideas.  The key to finding transcription work is to "not give up".  Sometimes it happens quickly, and sometimes you have to be a little bit more patient.


Courtesy of MT Daily:

Spell out WHOLE numbers zero through nine, use numerals for 10 and above.

Use numerals when numbers are directly used with symbols.

Use numerals when expressing ages.

If it is an approximate age, spell it out.

Use numerals to express size and measurements.

Use numerals for everything metric. Centimeters, millimeters, liters, etc.

Use numerals in all expressions pertaining to drugs - this includes strength, dosage and directions. Z-PAK 2 daily on day 1, then 1 daily on days 2-5.

Spell out and hyphenate fractions standing alone. He drank one-half a gallon of apple juice.

Use numerals to express mixed fractions. 1 1/2 years.

Use commas only if there are 5 or more digits when expressing numbers.  e.g. 10,000, 4000.

Use numerals when expressing vital statistics including height, weight, blood pressure, pulse and respiration.

Substitute a hyphen for the word "to". He is to take 1-2 tablets of Tylenol every 4-6 hours p.r.n.

Leave a space between numerals and measurements unless they form a compound modifier. It is 6 cm below the .... It is 1200 ml....A 4-cm nevus....A 2 x 2-mm lesion....

Always use 0 in front of the decimal point if the number is not a whole number.  0.75 mg

Use decimal fractions with metric measurements. 1.5 cm

Use mixed fractions with English system measurements. 1 1/2 inch

Use numerals for: Ages, units of measure, vital statistics, lab values and in other instances where it is important to communicate clearly the number referenced.  Examples:  4 inches, 3-year-old.  She has three dogs who have eight fleas each.  A total of 7 basal cell carcinomas removed from his left arm.  (7 for clarity) .



Counts your lines and produces an invoice - so you don't have to! Visit my site:




I've kept the costs VERY low, so that you can invest in your future without hurting your wallet. I hope you'll be thrilled with the tapes! They are 75% less expensive from my site than most places on the Net!

You get four transcription practice tapes with an answer key on CD ROM!

These are great for the student, or even if you are a beginner that would like to try out medical transcription and see if it's for you, or even for somebody that has been out of the transcription industry for a while and wants to brush up on skills.  These tapes will also increase the skills of an experienced transcriptionist that just wants more practice.

The tapes are all real-life dictations and the answer key has left each physicians' format preferences intact so you can see how various physicians like their work set up. You do not have to keep to the format when typing the tapes, it's entirely up to you!




I've had various FUN designs made on items such as mugs, bags, and T-shirts for you! These make great gifts or presents to yourself!



Today is the first day of the rest of the year. I hope 2006 is your best year ever in both personal and business terms. While some events are beyond our control, others are clearly within our ability to create the desired outcomes, or at least come close.

Here are three steps to help you have your best year ever.

Step One: Define your goals. For some it will be increased sales volume, profit, or enhanced staff training, others will want to expand their facilities and/or geographic reach, still others have customer retention or new customer acquisition goals. The key issue is to know what outcomes are desired. Take some time and list your goals for your best year ever. Donít just think of them while in the shower (I canít tell you how may people do  their best thinking while the water runs, but it is difficult to keep your  notepaper from getting soggy.) Set aside a little time today and list them - on paper.

Step Two: Determine how to achieve those outcomes, the action steps that will be necessary. Some may take months of planning, have many steps utilizing the efforts and talents of a number of people along with periodic oversight. Plot the steps on a calendar to insure keeping everything on schedule. Establish who will be responsible for each task, when it will be done, the time and money budget for each task.

Step Three:  Monitor and update the plan. Using that calendar, determine how often and when it will be reviewed. Few projects go as smoothly as planned so mid-course corrections will be necessary. Plan the review process in the beginning so the projects stay on track.

Follow those three steps for each action necessary to achieve the results you intend. It may not work out exactly as you plan, but this process sure works better than just hoping for success.   Start the year off intentionally and you are on the way to a happy, healthy, and prosperous New Year. I hope you have your best year ever by intention!

Larry Galler coaches and consults with high-performance executives, professionals, and small businesses since 1993. He is the writer of the long-running (every Sunday since November 2001) business column, "Front Lines with Larry Galler" Sign up for his newsletter at  Questions???  Send an email to




It's amazing how many people combine home businesses.
You can combine your medical transcription career with
medical billing or just as easily with a secretarial service. It all works really well together. My friend Leva combines her secretarial business with her web design business. It's good to be open to options. You can learn more about starting your own secretarial service here:



This is especially good if you have small children of your own.



If you have any crafting skills and enjoy this type of hobby, you can turn it into a home business.



Build Wealth In Real Estate Foreclosures: A simple, yet powerful and proven formula that will grab you by the hand and walk you step by step all the way.


Here is a neat site for parents that want to work from home:



Donít forget to subscribe to this magazine. It doesnít cost anything, but you have to tell them you are an Independent Medical Transcriptionist to be able to receive it.

They do post lots of jobs as well as worthy news items.


MAKE MONEY ON EBAY - This is the "best" book I've read on the subject.  It shows you the "real" way to find products for less than wholesale prices too!

Discover The Ultimate eBayģ Cash Machine! eBay expert Janiece Smith reveals the secrets she used to make $11,212 per month on eBay. Her eBook will guide you step-by-step on how you can easily create huge amounts of profits selling on eBay. Donít delay, click below to learn more.



Workplace insanity!


Page yourself over the intercom. Don't disguise your voice.

Find out where your boss shops and buy exactly the same outfits. Wear them one day after your boss does. This is especially effective if your boss is of a different gender than you.

Make up nicknames for all your coworkers and refer to them only by these names. "That's a good point, Sparky." "No, I'm sorry, but I'm going to have to disagree with you there, Cha-cha."

Send e-mail to the rest of the company telling them exactly what you're doing. For example: "If anyone needs me, I'll be in the bathroom."

Hi-Lite your shoes. Tell people you haven't lost them as much since you did this.

While sitting at your desk, soak your fingers in Palmolive liquid. Call everyone Madge.

Hang mosquito netting around your cubicle. When you emerge to get coffee or a printout or whatever, slap yourself randomly the whole way.

Put a chair facing a printer. Sit there all day and tell people you're waiting for your document.

Every time someone asks you to do something, anything, ask him or her if they want fries with that.

Send e-mail back and forth to yourself engaging yourself in an intellectual debate. Forward the mail to a co-worker and ask her to settle the disagreement.

Encourage your colleagues to join you in a little synchronized chair-dancing.

Put your trash can on your desk. Label it "IN."

Feign an unnatural and hysterical fear of staplers.

Send e-mail messages saying there's free pizza or donuts or cake in the lunchroom. When people drift back to work complaining that they found none, lean back, pat your stomach and say, "Oh you've got to be faster than that."

Put decaf in the coffee maker for three weeks. Once everyone has withdrawn from caffeine addiction, switch to espresso.


Pick up your own copy of my ebook and get started with your own home business today!  I've helped lots of people over the years, and I do offer ongoing support.  It can be your first investment, and your first business tax deduction.


Wishing you a safe and happy week!


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